Privacy Policy

Introduction

The Philosophy Journal of Aesthetics ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or interact with our journal.

Information We Collect

Information You Provide to Us

• Account Information: Name, email address, institutional affiliation
• Submission Information: Manuscripts, abstracts, author details, correspondence
• Review Information: Peer review reports, editorial comments, reviewer profiles
• Contact Information: Messages sent through our contact forms
• Newsletter Subscriptions: Email address for our academic newsletter

Information Automatically Collected

• Usage Data: Pages visited, time spent, interaction patterns
• Device Information: Browser type, operating system, IP address
• Cookies: Session cookies for website functionality (no tracking cookies)

How We Use Your Information

We use the information we collect for the following purposes:

• Publishing Operations: Managing submissions, peer review, and publication processes
• Communication: Sending editorial correspondence, notifications, and updates
• Website Functionality: Providing access to content and maintaining user accounts
• Academic Integrity: Preventing plagiarism and maintaining editorial standards
• Legal Compliance: Meeting legal obligations and protecting our rights

Information Sharing and Disclosure

We Do Not Sell Your Information

We do not sell, trade, or rent your personal information to third parties for commercial purposes.

When We May Share Information

• Peer Review: Anonymized manuscripts shared with qualified reviewers
• Publication: Author names and affiliations published with accepted articles
• Academic Databases: Article metadata shared with indexing services
• Legal Requirements: When required by law or to protect our rights
• Service Providers: Technical service providers under strict confidentiality agreements

Data Security

We implement appropriate technical and organizational measures to protect your personal information:

• Secure server infrastructure with regular security updates
• Encrypted data transmission (HTTPS)
• Access controls limiting staff access to necessary information only
• Regular security audits and vulnerability assessments
• Secure backup procedures and disaster recovery plans

Data Retention

• Published Articles: Retained permanently for academic record
• Submission Data: Retained for 7 years after final decision
• Review Data: Retained for 5 years for quality assurance
• Account Information: Retained while account is active, then 2 years
• Website Logs: Retained for 12 months for security purposes

Your Rights

Depending on your location, you may have the following rights:

• Access: Request copies of your personal information
• Rectification: Request correction of inaccurate information
• Erasure: Request deletion of your information (subject to academic integrity requirements)
• Portability: Receive your information in a structured format
• Objection: Object to processing of your information for specific purposes
• Withdrawal: Withdraw consent where processing is based on consent

Cookies and Tracking

We use minimal cookies necessary for website functionality:

• Essential Cookies: Required for login and security features
• Functional Cookies: Remember your preferences and settings
• No Tracking: We do not use advertising or analytics tracking cookies

You can control cookies through your browser settings. Disabling essential cookies may affect website functionality.

Third-Party Services

Our website may contain links to external sites or use third-party services:

• DOI Services: CrossRef for article identification
• Indexing Services: Academic databases for discoverability
• Email Services: Secure email providers for correspondence

These services have their own privacy policies, which we encourage you to review.

International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for international transfers, including:

• Adequacy decisions by relevant data protection authorities
• Standard contractual clauses for data protection
• Compliance with applicable data protection laws

Children's Privacy

Our services are not directed to individuals under 16 years of age. We do not knowingly collect personal information from children under 16. If you become aware that a child has provided us with personal information, please contact us so we can take appropriate action.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last updated" date. We encourage you to review this Privacy Policy periodically.

Contact Information

If you have questions about this Privacy Policy or our privacy practices, please contact us:

This privacy policy complies with applicable data protection laws including GDPR, CCPA, and other regional privacy regulations.